|Arrangement||The original papers [incoming: O 1-75] were copied into the mission books, so that a legible copy was available for the use of the committee. A numbering system was begun in 1820, documents being numbered in the order in which they arrived at headquarters, each year numbering from May to April [being the committee year]. From 1822 to 1834 they are numbered but not entered in numerical order and from 1835 to October 1861 they are not numbered but are entered in order of receipt. From then until April 1862 they are in confusion with some items from September 1860 onwards being entered The system is restored in January 1868 and continues until October 1880 with numbered items being entered in strict order.The mission books consist of gatherings bound into volumes. The copying clerks wrote gathering by gathering, so that the handwriting and the individual items are split between gatherings [or even in the middle of a word in the middle of a page (M4, p. 417)].|
The letters and journals from 1820 to those received May 1849 are copied out in full, while a note of receipt is made for the financial papers [as distinct from finance letters] and printed papers. From 1849 onwards the letters only are so copied Annual letters from those for 1871/2 onwards, are copied out in [or (if printed) pasted or sewn into] the backs of the volumes. These letters are a yearly account by missionaries of their activities and cover a period from August to July.