Record

LevelFonds
Finding Number (Click this to view full catalogue structure)MAM
TitlePapers of the Mid-Africa Ministry
Extent81 boxes, 1 outsize
Date1914-2016
DescriptionPapers of the Mid-Africa Ministry (CMS), formerly known as 'Ruanda Medical Mission (CMS)', 'Ruanda General and Medical Mission (CMS)' and Rwanda Mission (CMS). Including correspondence and papers dating back to the founding of the Mid-Africa Ministry in 1921, with a few earlier items of correspondence relating to the history of CMS mission to Rwanda 1917-1920 and examples of published works dating back to 1914.

The collection broadly comprises an original deposit of correspondence and papers 1917-c 1952 and printed literature 1914-2009, and a second deposit of correspondence and papers 1920s-c 1990 and printed literature 1930s-2016. The initial deposit is arranged as administrative papers, committee work, education (largely publications published or compiled by MAM) and correspondence with the mission field. The second deposit comprises papers and correspondence arranged by decade 1950-1959 (MAM59), 1960-1969 (MAM69), 1970-1979 (MAM79) and 1980-1989 (MAM89) and thereunder as administrative papers, committee work, education, finance, conferences, outside organisations, politics, correspondence with the field, and miscellaneous papers. The second deposit of papers included some files dating from the 1940s, and printed periodicals which largely filled gaps in the earlier deposits of printed literature (MAM/E1); these records and the periodicals have been added to the original MAM sequence and they can be identified in the catalogue by the Accession Number (AccNo) 2023/80.

The arrangement of this collection means that researchers interested in particular types of records may need to search different parts of the catalogue. For example, Council minutes dating from 1920s-1930s are listed under finding number MAM/C/1; minutes of Council meetings held in the 1980s are listed under finding number MAM89/C/1. Furthermore, although papers and correspondence dating from the 1950s onwards can largely be found in the files of the relevant decade (MAM59, MAM69, MAM79, MAM89), in a few instances, records are filed with those of an earlier or later date; for example, in the MAM59 sequence, there is a Field Executive Committee minute book with entries dating back to 1933 (MAM59/Y/C/1/1).

Work is underway to add details of the second deposit of papers to this online catalogue. Sections of the catalogue will be released as work is completed.
ArrangementThe collection forms part of the wider Church Mission Society Archive. It is held as a discrete collection with papers arranged in four sub-fonds using finding numbers allocated by CMS.

MAM/A-Z: Correspondence and papers 1917-c 1952 and printed literature 1914-2009
MAM/59: 1950s files
MAM/69: 1960s files
MAM/79: 1970s files
MAM/89: 1980s files

Within each of the four sub-fonds, the classification scheme is the same as that used for all CMS collections. Records are arranged in to series according to their creation and use. For example, A for Administration, C for Committee work. Where appropriate, the records within a series are further subdivided, for example, AC for Correspondence.

Further details are given in the Sub-fonds level entries of the catalogue.
Access ConditionsThe Church Mission Society (CMS) has opened the majority of the collection for consultation by all Cadbury Research Library registered readers: access to some parts of the collection is restricted under GDPR and the Data Protection Act 2018 and in line with CMS closure periods. Furthermore, some records are closed to allow for processing of the collection. Where access to records is restricted, this is indicated in the lower levels of the catalogue under 'Access Conditions'.

The majority of CMS archives are subject to a 30 year closure period (opened by decade): this applies to minute books, correspondence and material generated in the course of the Society's business. Annual Letters and Link Letters of missionaries (mission partners) are subject to a 50 year closure period (opened by decade). Where records relating to living individuals are of a sensitive nature, an additional closure period applies such that missionary application papers, for example, are closed for the lifespan of the individual concerned or 105 years. Mission personnel files are closed for at least 115 years since the person's birth; all personnel files have been retained by CMS. There are no closure periods for promotional material. This includes publications sent to members and supporters, and flyers sent to promote the Society's work. Closure periods edited December 2024 further to guidance from Maddy Peston, CMS archivist. See https://churchmissionsociety.org/policies-and-statements/archival-closure-periods/.

Copying of photographs is restricted in line with CMS access conditions devised 2024: unless other restrictions apply, published photographs and photographs older than 105 years may be copied in the reading room for personal use (subject to copyright and conditions set out in the Cadbury Research Library 'Access to Archives and Manuscripts' declaration); unpublished photographs dating from 1920 onwards must not be copied.

For conservation reasons, where microfilm or digital surrogate copies have been created, the surrogates are made available in place of original documents.
LanguageEnglish
Finding AidsA paper catalogue of the initial deposit which was received in 1999, is available in Cadbury Research Library and at the National Register of Archives in London. Click on the Finding Number to display the summary contents list of the catalogue and to view the full catalogue.

Work is underway to catalogue the additional papers received in August 2023. Please contact the Cadbury Research Library for details: email special-collections@contacts.bham.ac.uk.

The catalogue includes terms copied from the records which may be found offensive and discriminatory. The language reflects usage at the time the records were written. Historically, the archive catalogues did not consistently use quotation marks ("...") to indicate where terms had been taken directly from the records. We are working to revise our finding aids to ensure that they do not make anyone feel excluded or unwelcome, or use prejudicial language, whilst also recognising the impact of the past and the historical context.
Access StatusPartially closed
Administrative HistoryThe Mid-Africa Ministry (CMS) was founded in 1921. Dr Leonard Ernest Steigenberger Sharp and Dr Algernon Charles Stanley Smith were convinced of God's call to medical missionary work in Rwanda and offered to CMS for that work. They were sent at first to Mengo Hospital in Uganda, but in December 1916 made an exploratory visit to Rwanda. In 1917, the CMS Uganda Missionary committee received an appeal for medical help from Rwandans in Rwanda and Kigezi. The CMS Committee in London were unable to agree to this expansion of work because of the lack of funds but the two doctors began to raise funds independently and, by 1919, were able to guarantee support both for four years' work and for a hospital. There were some remaining difficulties over staffing and finally the Kigezi district of South West Uganda was suggested and agreed as a place to start rather than beginning in Rwanda itself. In February 1920, the CMS Committee in London accepted the doctors' offer for service, on the condition that they be located to the Uganda Mission for pioneer work ('Ruanda if possible') and would work under the instructions of the CMS Uganda Missionary Committee. Drs Sharp and Stanley Smith and their wives established the 'Ruanda Medical Mission' of the CMS in 1921, opening work at Kabale Hospital, Kigezi, Uganda. The long-hoped for establishment of work in Rwanda began at Gahini in 1928.

The aim was to establish mission work in Rwanda and Burundi [then ‘Ruanda-Urundi’] by means of evangelical, medical and educational means. Having been under German East Africa since 1890, the early years of the Mission coincided with Belgian administration of ‘Ruanda-Urundi’ under a single post-First World War League of Nation mandate. Colonial administration finally ended with the Independence of the two nations of Rwanda and Burundi, 1 July 1962.

In the early days of the Mission, support was given and organised by 'Friends of Ruanda'. In a resolution of the CMS Executive Committee, 26 May 1926, it was decided that the 'Ruanda Medical Mission' of the CMS would become a self-supporting mission within CMS, and be known as the 'Ruanda Mission (C. M. S. Auxiliary)' (also 'Ruanda Medical Mission Auxiliary'). The 'Ruanda Council' was formed to act as a separate CMS committee in charge of the administration of the work. The Council was accountable to the London-based CMS Africa Committee. In 1931, the Council took full financial responsibility for the mission although the Mid-Africa Ministry (by that time 'Ruanda General and Medical Mission' CMS or RGMM) was not separated from the CMS Uganda Mission until 1933. Although it had always been part of the Church Mission Society, in February 2002 the Mid-Africa Ministry formally re-integrated with CMS. CMS is the legal successor to the Mid-Africa Ministry.

The main places of work include Gahini (1928), Shyira and Kigeme (1932) in Rwanda; Kabale (1921) and Bunyoni (1931) in Uganda; Matana and Buhiga (1935) and Buye [Ibuye] (1936) in Burundi, and the Democratic Republic of Congo (formerly Zaire). Other places where MAM Mission partners have worked include: Rwanda: Butare (Astrida), Kigali, Nyamata, Shyogwe; Uganda: Budo, Bwama, Bwerinyangi, Gayaza, Kabarole, Kisiizi, Mengo, Ndeje, Remera, Rugarama, Rukingiri; Burundi: Bujumbura, Gitega, Kibimba, Kivimba, Muyebe, Nyankanda and Vugizo (overlooking Bujumbura); Tanzania: Bugufi.

The first central office of the Mid-Africa Ministry was opened in London in 1932 at 4 Aldermanbury Avenue. These premises were bombed in 1940 and for the duration of the war its staff operated from home. From 1946 until 1956, the office was at 42, St Peter's Road, Croydon, Surrey; from 1956-1960, it was at Dean Wace House, 7, Wine Office Court, Fleet Street, London; and, from 1960 until 1972, at St Mark's Church, Kennington. In 1973, MAM began to operate from 157, Waterloo Road, London before moving to Partnership House in the 1980s.

Chairman of Council:
1926-1933 Rev Earle Legh Langston;
1934-1937 Canon Alfred St. John Thorpe;
September 1937-December 1947 Canon Stephen Mortimer Warner;
January 1948-December 1960 Rev Leslie Francis Edward Wilkinson.

General Secretary (Organising Secretary):
1927-1931: Rev Harold Earnshaw-Smith;
1932-February 1949: Reginald Rutland Webster (died 10 March 1951);
March 1949-1959: Rev Bryan Raymund Isaac (Acting 1949-1951);
1959-1964: Canon E. Lawrence Barham;
February 1964-1966: Rev E. John Collinson;
1966-August 1972 Dr Harold W. Adeney (d 2010);
Acting General Secretary September-October 1972: Canon Albert Brown;
November 1972-January 1977: Canon William ('Bill') H. A. Butler;
1977-1982: Rev David E. Applin;
Acting General Secretary 1982: Joan C. Hall;
1982-December 1987: Rev David Vail;
1988-1991 [Home Secretary' thereafter Acting General Secretary 1988-1990]: Margaret Court;
1991-September 1997: Rev Roger Bowen;
1997-March 1999: Rev Robert de Berry;
1999-June 2000: Chris Hindley, Personnel Secretary, temporarily undertaking work of General Secretary;
July 2000-?: Bill Hawes
Honorary Treasurer:
1924-1926 Mrs MacDonald;
1926-February 1949 Reginald Rutland Webster;
March 1949-1951 Rev T. Gregory Smith (acting);
1952-1979 Harold W. Ballard.

Assistant Secretary (Accounts) (Accounts Assistant 1992-):
1949-1952 Miss K. M. Lucas;
1952-1956 Miss M. McNelly;
1956-1961 Lena Rowe.

Editorial Secretary (Publications Secretary 1985-1993; Publications Editor 1994- ):
1924-1926 Mrs MacDonald;
1926-1946 Miss Edith ('Kiru') Theodora Hill;
1946-1972 Winifred Mary Cox.

Deputation Secretary (1946-):
1946-1949 Rev Bryan Raymund Isaac;
1953-1956 Miss Margaret I. Lloyd;
1956-1968 Frederick John Barff.

Stamp Bureau (the selling of stamps began August 1939):
1939-1942 Miss Edith ('Kiru') Theodora Hill;
September 1943-August 1948 Captain Plomer, Worthing, Sussex;
1951-1965 H. L. Darnell, Chorley Wood, Hertfordshire.

Assistant Secretary (Parcels, 1938; Despatch and parcels, 1946; Despatch, 1955; General (deputation, parcels and despatch) 1956). Work from 1928-1932 dealt with small sums, enquiries, patterns for garments wanted for hospitals and girls' school.
1932 Miss Edith ('Kiru') Theodora Hill;
1933-1945 Mrs Wilkinson;
1945-1955 Miss Margaret I. Lloyd;
1955-1962 Miss M. Cummins;
1957-1965 Miss Betty Ponsford

Rwanda Mission Secretary (CMS Representative 1965):
1933-1939 Archdeacon W. Arthur Pitt-Pitts;
1940-1948 Dr Algernon C. Stanley Smith;
1949-1964 Dr Godfrey Talbot Hindley.

Diocese of Uganda:
1912-1934 Bishop John Jamieson Willis;
1934-1952 Bishop Cyril Edgar Stuart;
1953-1960 Bishop Leslie Wilfred Brown.

Source: Catalogue of the papers of the Mid Africa Ministry by Rosemary A. Keen, 1999; website of the Church Misison Society (accessed 27 November 2023); the magazine of the Mid-Africa Ministry.
AcquisitionFollowing a long-term contract made between the Church Mission Society and the University of Birmingham for the gradual transfer on permanent loan of the Church Mission Society Archive, the first transfer of records from the CMS UK office (then in London) took place in 1979-1980. The Records of the Mid-Africa Ministry were deposited by the Church Mission Society as part of the wider Church Mission Society Archive in 1999. A second deposit was received from CMS in August 2023.
CopiesMany copies of the official magazine of the Mid-Africa Ministry have been digitally published by AM Digital Ltd (formerly Adam Matthew Digital Ltd) and can be seen online as part of the AM Digital product, 'Church Missionary Society Periodicals'. Further details are given in the lower levels of the catalogue. See MAM E1/1A and MAM E1/1B.
Related MaterialCadbury Research Library holds privately deposited collections relating to MAM (GB 0150 MAM/ACC). There are records relating to the mission in the Church Mission Society archive (GB 0150 CMS). For example, the printed Proceedings of the CMS list the mission stations and the missionaries; incoming and outgoing correspondence can be found in the records of the committees of the CMS Overseas Division, most notably, the records of the CMS Uganda Mission (CMS/B/OMS/G3 A7), the Rwanda Mission (CMS/B/OMS/G3 A11), the Annual Letters and other papers of the CMS Africa Committee. There is correspondence in the General Secretary's overseas correspondence files (CMS/G/Y/A11).

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