Finding Number (Click this to view full catalogue structure)STC
TitleRecords of the Society of Town Clerks
Extent2 boxes
DescriptionRecords of the Society of Town Clerks comprising Executive Council minutes, 1964-1969; addresses, reports and other papers relating to annual meetings and conferences, 1962-1965; constitution and rules, 1949-1962; journal 1948-1958 (incomplete); correspondence and other papers relating to the winding up of the society, 1973-1974; card index of membership; and papers of the Society of Town Clerks Education and Research Trust comprising minutes, accounts, trust deeds and other material, 1975-1999
Access ConditionsThe membership records at STC/3 - containing personal information about members - are closed for 100 years until 2075. Other records are available to registered researchers.
Finding AidsA catalogue of this collection is available on the online archive catalogue. Click on the Finding Number to display the summary contents list of the catalogue and to view the full catalogue, or view the catalogue as a PDF file by clicking in the document field below. A paper copy of this catalogue is also available for consultation in the Cadbury Research Library: Special Collections Department.
Access StatusOpen
Administrative HistoryThe Society of Town Clerks was set up to confer on all matters affecting municipal administration where the status, duties, responsibilities and interests of Town Clerks and Deputy Town Clerks were concerned. It was also concerned, for example, to promote its members' professional knowledge and training, to improve the conditions of its members, and to protect their interests with their employing authorities.

During the consultation period prior to local government reorganisation in 1974, there were some discussions about the amalgamation of clerks' societies between representatives of this society and the Society of County Clerks. However, after local government reorganisation in 1974, the Society of Town Clerks ceased to exist and a new society, the Society of Local Authority Chief Executives and Senior Managers (SOLACE) was created. This was established as the representative body for chief executives and senior managers of all UK local authorities and related organizations.

A trust fund was set up in 1974 with the remaining assets of the now defunct Society of Town Clerks and registered as a charitable trust under the name Society of Town Clerks Education and Research Trust. The objects of the trust were "the advancement of public education, the conducting of research in local government including travel scholarships and grants for research, the publications of that research and lectures and literature for that purpose, and the award of scholarships, grants or maintenance allowances to recent graduates in law from any University in Great Britain to enable them to travel abroad to pursue their education". This charity was wound up and the balance of its assets were transferred to the Trustees of the SOLACE Foundation (a similar, ongoing charity).

Reference: Records of the Society; and web site of the Society of Local Authority Chief Executives and Senior Managers (SOLACE) ( ), accessed July 2002
Custodial HistoryThe records were formerly in the possession of A. L. Norton for his research purposes; in accordance with an agreement with the Society of Town Clerks, the records were transferred to the Special Collections Department by his executor.
AcquisitionThe main deposit records were deposited in September 1998 for the Society of Clerks; an additional deposit was made by the Honorary Secretary for The Society of Town Clerks Education and Research Trust in March 2000 following the winding up of the Education and Research Trust.
Related MaterialUniversity of Birmingham Information Services, Special Collections Department also holds records of other representative bodies of local authority employees: Society of Clerks of the Peace of the Counties and of Clerks of County Councils (GB 0150 SCP) and the Society of Clerks of Urban Districts (GB 0150 SCUD).
Publication NoteA. L. Norton used the records his publication 'The Town Clerk : the history and nature of the office and its contribution to British local government' (London: LGC Communications, 1997)