Finding Number (Click this to view full catalogue structure)UB/COM/13
TitleRecords of University of Birmingham Audit committee
Extent19 volumes
DescriptionMinutes of University of Birmingham Audit committee. There is an almost complete set of minutes from 19 November 1991 to 6 March 2012, as well as papers for the meeting held on 12 June 2012. Minutes for the meeting held on 7 April 2009 are missing, though there are meeting papers. There are no minutes for the period 12 June 2012 to 10 June 2014; these volumes have not been transferred to the University Archives. There are also minutes for the period from 10 June 2014 onwards

The committee was clearly in existence before November 1991, as these minutes refer to the previous meeting in June 1991, but these earlier records have not been transferred to the University archives.

The Audit committee is a committee of University Council, and its terms of reference are to review the effectiveness of the institution's financial and other control systems. It reviews the external auditors report and advises the University on the criteria for the appointment and remuneration of the external auditor and the scope of work. It also reviews the scope of the work of internal audits including planning and operation, and the results of the internal audit's annual report. It is responsible for the effectiveness of accounting procedures and considers the draft annual accounts. It ensures that arrangements are in place to promote economy, efficiency, and effectiveness across the institution, takes responsibility for risk management and levels of accountability for it, and receives relevant reports from the National Audit Office. Additional terms of reference set out in November 2009 state that the committee was responsible for overseeing the institution's policy on fraud and irregularity, monitoring strategic risks, monitoring the extent to which value for money is achieved within areas under the committee's oversight, and monitoring relevant Key Performance Indicators and ensuring and that concerns with performance against these Key Performance Indicators are addressed. By 2014 the Committee's primary objective was stated as to assist Council to monitor decisions and processes designed to ensure sound systems of internal control, and risk management and to ensure the integrity of financial reporting, as well as to monitor other aspects of Corporate Governance
NotesOld Reference: COU55
Access ConditionsMost University Committee minutes are subject to a fifty year closure period. Where records relating to living individuals are of a sensitive nature, further access restrictions have been applied
Access StatusClosed