| Description | Minutes of a committee established in 1994 following the recommendations of a Working Party on University Sport in 1993 that a new Committee on University Sport should be created. The Working Party also recommended that responsibility for Recreation Scheme should transfer from the School of Sport and Exercise Sciences to the Office of Estate Management, and that the new Committee should be sufficiently well informed and influential to reconcile legitimate conflicts between the financial objectives of the facility managers, the academic interests of Sport and Exercise Sciences and other Schools, and the welfare and recreational expectations of students and staff. The Committee on Sport would monitor service level agreements between users and facility management, scrutinise the balance between external and University users and involve itself in discussions about all future developments in sport on campus
Membership consisted of a Pro-Vice-Chancellor as chair; the Registrar and Secretary as deputy chair; a representative of School of Sport and Exercise Sciences; a representative of Guild of Students; and a representative of the Directorate of Estate Management. The Assistant Director of Estate Management (Sport and Recreation); the Permanent Secretary of the Guild Athletic Union; the Director of Finance; the Director of Planning; and other user departmental representatives would be in attendance as required
The committee's terms of reference were to advise on policy on access by appropriate constituencies to the University's sports facilities; to consider, discuss and monitor service level agreements for facility user groups regarding both access to and use of University sports facilities; to comment on plans for the development of sports facilities; to discuss or comment on plans for the development of student sports across the whole sports development continuum from beginners to excellence; to receive Annual Report from the Assistant Director of Estate Management (Sport and Recreation) to include both financial and usage statements; to receive and discuss the minutes from the Sport and Recreation Facilities Users Group; to receive and discuss the Annual Reports form the Sports Development Manager concerning the programme of courses available for users of sports facilities at all levels of ability; to receive and discuss the Annual Report from the Permanent Secretary of the Guild Athletic Union concerning student sport. By 1997, the committee was also responsible for keeping under review policies and procedures in relation to safety in sport and recreational activities at the University and for reporting annually on safety in sport at the University to the Safety Executive Committee; as well as for receiving and discussing reports from the Sports Scholarship Advisory Panel
The committee met once a term, and meetings were scheduled to follow the Sport and Recreation Facilities Users' Group meetings with managers of the facilities. It reported as appropriate to the Strategy, Planning and Resources Committee or the Strategy, Planning and Resources Committee via the Estates Committee. By 1997, the committee
Minutes of first meeting, on 16 February 1994, include the report of Working Party on Sport and Recreation, created in May 1993 to review the impact of the recommendations of the 1989 Working Party and to report findings, as its predecessor had done, to the Strategy, Planning and Resources Committee. The 1989 report had recommended the creation of the post of Manager of Recreation Facilities to manage all indoor and outdoor University sports facilities and to maximise income and usage by commercial exploitation. The Manager was to be responsible to the Director of Estate Management but to liaise with Head of School of Sport and Exercise Sciences. Responsibilities of the post were to quantify existing demand, meet the cost of excess provision of facilities by income generation, maximise the use of facilities, and make recommendations on capital development strategy
Minutes of meetings typically include reports on the Recreation Scheme, later renamed Active Lifestyles Programme; minutes of the Sport and Recreation Facilities Users' Group (which pre-dated the Committee on University Sport); income and expenditure figures for the Recreation Scheme; figures for numbers of students and staff taking part in Recreation Scheme; the annual report on the Physical Recreation Scheme with detail about courses and classes including Active Lifestyles programme and copies of Active Lifestyles Programme timetables 1994-1996; and the Guild Athletic Union report 1994-1997. There are also papers on sponsorship for sport; figures for use of sports facilities by internal and external users; papers on the University policy on sport and the development of sports facilities at the University; discussion of service level agreements for Schools; papers on the Sports Development Service; papers concerning Sports Scholarships; reports to the Safety Executive Committee; and information about requirements of sports clubs. Priestley Centre Manager's annual reports for 1998 and 1999 are also included
Minutes 6 May 1999 include copy of Metchley Lane Playing Fields Option Appraisal, March 1999 and hoped for lease from Birmingham City Council
Minutes of the meeting held on 15 February 2000 refer to proposals for a University Sports Foundation which had been through Senate, University Council and Guild Council. The formal beginning of the Foundation was 1 August 2000, and it was anticipated that arrangements under the Foundation would supersede the work of the Committee on University Sport. No minutes survive for the meeting held on 11 May 2000, but there are minutes of a preliminary meeting of the University Foundation for Sport Board of Management held on 1 June 2000 to discuss membership of the new and re-named committee, reporting and operational arrangements, fund raising, and budget. The decision to form a single Foundation, jointly between the Guild of Students and the University, was stated as being to avoid duplication and cross-charging, and to provide a springboard for external fund-raising. The terms of reference of the Foundation were to provide strategic direction in the development of University sporting facilities, programmes and support services; to provide strategic direction in fundraising; to determine budgets which reflect continuity and which develop opportunities to enhance the student experience and which will deliver the right services to the right people in a timely manner; to provide strategic direction in respect of internal and external partnership/liaison opportunites; and to ensure effective management of Sport within the University
Membership consisted of a lay member appointed by Council as chair; a Pro-Vice-Chancellor; the Registrar and Secretary; the Director of Finance; the Director of Estate Management; the Director of External Relations and Development; the Vice-President (Sport) of Guild of Students; a representative of the School of Sport and Exercise Sciences; a representative of the Guild of Students; and two external members appointed by Council on the nomination of the Management Board. The Director of Sport and Academic Registrar could also be in attendance
The Foundation advised the Registrar and Secretary and reported to the Strategy, Planning and Resources Committee
The Foundation integrated Sport and Recreation Development and the Guild Athletic Union on the recommendation of a Working Party. The Athletic Union was to be fully integrated with Sport and Recreation Development with a broader involvement within the whole sports development continuum and representation on advisory groups, committees and management teams at all levels in order to formulate the University of Birmingham Foundation for Sport. The Foundation for Sport Board of Management was formed to replace existing organisational arrangements with terms of reference which combined the need for strategic direction in faculty development and fundraising with the need to determine budgets which reflect continuity and which develop a series of opportunities to enhance the student experience that deliver the right services to the right people at the right time. Leadership of the Athletic Union was vested in a Sabbatical Officer for Sport elected by the Guild of Students, with a base both at the Munrow Centre and the Guild of Students. Financial matters concerning student, staff, and community activity were to be administered through the Board with leadership of Foundation activities to be vested in the Director of Sport who, for day to day management, would remain within the unitary administrative function of the University and would report to the Registrar and Secretary
Minutes of meetings typically discuss facility fees and membership charges, budgets, and include income and expenditure accounts for the Munrow Sports Centre, the Priestley Centre, the Active Lifestyles programmes and coaching courses, the Gillett Centre at Selly Oak campus, the outdoor playing fields, ahnd functional budget centres. They also include Athletic Union and Athletic Union reports; papers on the development of facilities; Foundation for Sport Development Plans; copies of Foundation for Sport annual reports from 2000-2001 onwards; minutes of the Sport and Recreation Facilities Users' Group; Foundation for Sport Marketing and Communications Section reports; Foundation for Sport Facility Operation and Services annual reports; Foundation for Sport strategy and development plans; Priestley Centre annual reports; Sports Development reports; Sports Medicine and Human Performance Unit annual report from 2000-2001 onwards; Health and Safety reports; financial statements; minutes of the Sports Advisory Group; copies of development plans; Foundation for Sport Handbooks 2001-2002 and 2003-2004, and the renamed University Sport Birmingham Handbook 2004-2005, following the change in name of the Foundation to University Sport Birmingham
Minutes of the meeting held on 20 November 2000 include a copy of the Priestley Centre Policy Document and Development Plan 1997-2000. Minutes of the meeting held on 16 November 2001 include a copy of the Foundation for Sport Strategy and Development Plan 2001-2005. Minutes of the meeting held on 25 February 2003 discuss the Foundation for Sport Five Year Development Plan, which contains references to a proposed refurbishment and new building on the Munrow site. Minutes of the meeting held on 26 May 2004 include a copy of the Strategic Review of Sport, draft discussion document, and minutes of the meeting held on 13 September 2004 include a copy of the University Sport Birmingham Strategic Plan for Sport final consultation document.
Draft notes of a meeting held on 15 September 2005 state that this meeting replaced the scheduled University Sport Birmingham Management Committee meeting because the committee had been dis-banded, following a a University-wide review of committees. It is stated in the notes that this change would enable certain functions to operate in a more executive manner and to make more use of input and/or project groups to allow autonomy and implementation of strategies already approved by Senior Management or University Council. The purpose of the meeting in September 2005 was to
encourage interested parties from the wider University community to discuss alternative, more informal fora that would enable Sport to maintain a voice and continue to raise its profile, while ensuring it worked effectively with other relevant functions within the University. The chair was to take recommendations to be endorsed by the Registrar and Secretary. No further minutes of this body survive in the University Archives |